How to add money to the Company’s account and set the advance payment invoice to the company’s email?
You can add money to your Stebby account in the Company's Stebby account's "Finances" view.
Click on the "Add money" button in the left-side column.
In the "Insert amount" box, enter the amount in which you'd like to receive a proforma invoice in.
In the e-mail box you must specify to which e-mail address the proforma invoice will be sent to.
There is a possibility to pay directly through a bank link and without an invoice, if the Company wishes to do so. The system will generate a receipt for the amount paid. To do this, click on "Or use Instant payment" in the same view.
NB! Advance payment invoices will only be registered by Stebby once the invoice has actually been paid. Figuratively speaking, a Company can order as many invoices as it wants.
Setting up a payment method
The payment method can also be set in the company's Stebby account in the "Finances" - "Add money" view.
In this view, you'll see "Payment method" in the left column. Click on the entry next to it to see which payment method is currently selected for your business.
In this view, it is possible to choose whether the system will send you new proforma invoices based on the receipt of the invoice with automatic calculations or you can also set your own limits.
The most commonly chosen option is "Personal responsibility".
- Top field: The amount that your Company's account balance can reach at when your business receives an automatic advance payment invoice.
- Bottom field: The amount of a new automatic advance payment invoice that will be issued.
Example: If you chose the personal responsibility option and have entered in the top box 100 and in the bottom box 190, in this example a proforma invoice in the amount of 190 euros will be sent to the Company's e-mail address when the Company's account balance reaches 100 euros.
What if I received a proforma invoice in the wrong sum?
You don't have to worry if you received or ordered a wrong amount on the advance payment invoice because we will only register the proforma invoices sent once you have actually paid for the invoice. Figuratively speaking, you can order as many proforma invoices as you like.
Payment of advance payment invoices is important if the Company's account balance is less than the total compensation provided to employees and service fee. If there are not enough funds in the Company's Stebby account, employees will have limited use of compensation. Employee accounts receive compensation with automatic compensation recharging, not real money.
The calculations for first prepayment
We recommend you to calculate maximum possible expense per month or quarter when making the first prepayment.
The formula for the calculation:
- Number of employees x service fee (VAT included) + number of employees x compensation sum.
Then you'll have the maximum amount of funds necessary for all the employees to use 100% of their compensation.
If you prefer to use quarterly compensation plan, multiply the service fee sum by three months.