How to add money to the Company’s account and set the invoicing e-mail address?
You can add funds in the Company's Stebby account's "Finances" → “Add money” menu.
In the "Insert amount" box, enter the amount in which you'd like to receive a deposit in.
If you have not yet entered the contact e-mail address or specified billing address you wish to get the deposit invoice - please add that under “Settings” menu
There is a possibility to pay directly through a bank link and without an invoice if the Company wishes to do so. The system will generate a receipt for the amount paid. To do this, click on "Pay with bank link" in the same view.
NB! Deposit invoices will only be registered by Stebby once the invoice has actually been paid. Figuratively speaking, a Company can order as many deposit invoices as it wants.
Setting up a payment notification
The payment notification can also be set in the company's Stebby account in the "Finances" - "Payment notifications" menu.
In this menu, it is possible to choose whether you wish to receive automatic notifications about your company’s account balance. It is also possible to order an automatic invoice when the company balance falls below your set limit.
- You will always get a reminder from us once the company balance reaches 0
- When you turn on the “Alert when available balance drops below” toggle, you are asked to fill in the amount field, when system triggers automatic notification to top up your company’s balance.
- This will be considered as a “safeguard” to protect your balance to reaching zero, meaning that your employees will no longer be able to use their compensation provided by you.
- When you turn on the “Automatic deposit invoice” toggle, you are asked to fill in the amount field, which will then be added to the automatic deposit invoice.
- Set the amount to equal the desired company balance, so that this will cover your desired compensation usage for a certain amount of time
Example: If you entered into “Alert when available balance drops below” 100€ and in the “Automatic deposit invoice” 190€, in this example a deposit invoice in the amount of 190€ will be sent to the Company's e-mail address when the Company's account balance reaches 100€.
NB! Please keep in mind, that when your Company’s balance reaches 0, then we will send you a notification regardless if you have set any other automatic notifications!
What if I received a deposit invoice in the wrong sum?
You don't have to worry if you received or ordered a wrong amount on the deposit invoice because we will only register deposit once you have actually paid for the invoice. Figuratively speaking, you can order as many deposit invoices as you like.
Payment of deposit invoices is important if the Company's account balance is less than the total compensation provided to employees and the platform fee. If there are not enough funds in the Company's Stebby account, employees will have limited use of compensation.
Employee accounts receive compensation with automatic compensation recharging, not real money.
The calculations for first deposit
We recommend you to calculate maximum possible expense per month or quarter when making the first prepayment.
The formula for the calculation:
- Number of employees x platform fee (VAT included) + number of employees x compensation sum + number of employees x insurance payments sum
Then you'll have the maximum amount of funds necessary for all the employees to use 100% of their compensation.
If you prefer to use quarterly compensation plan, multiply the platform fee sum by three months.